What is Editing?

Editing often starts with the author’s original idea for the work itself and then continues as a collaboration between the originator and the editor as the work is created. As such, editing can involve creative skills, human relations and an exact set of methods. Below is a simple editing definition:

Editing is one of the steps of the writing process where a writer or editor endeavors to modify a draft (and sometimes prepare it for publication) by rectifying mistakes through making words, phrases and sentences correct, more precise, and more efficient.

It is the first task that should be carried out on finishing the first draft of a piece of text. It encompasses going through the content to ensure that the ideas flow logically and in a clear fashion to form a coherent and relevant body of information.

If you feel unsure how to edit your paper, you can always ask for professional editing services from our writers. Feel free to contact us and we will come up with a top-notch product that exceeds your expectations. Once you are ready, feel free to request assistance via chat, phone or email.

What is the Difference between Proofread and Editing Services?

Many people find it a gray area to differentiate between editing and proofreading. Both processes call for keen and careful reading, but they major on varying aspects of the writing and use different methods. To assist in clearing the confusion below is a useful guide that explains the differences between these two skills.


It involves a proactive editor carrying out changes and suggestions to improve the overall quality of writing, particularly concerning the use of language and expressions. After this process, the language will be clear and understandable, the expressions will communicate well, and the overall readability of the writing is improved. The editor should ensure that the paper gives an impression that the language appears natural to the writer, even if it that is not the case. Below are some fundamental questions that should be put into consideration when an editor is doing his or her work:

  1. Has he or she chosen appropriate words to express the ideas? If it appears like a thesaurus or dictionary has been consulted all throughout the work, a good editor should be able to rectify that.
  2. Has the writer made use of a passive or active voice? Using an active voice is always not proper, but again a writing that is overly passive does not lead to correct and compelling reading.
  3. Has the writer used the proper tone for the target audience?
  4. Is the writing too wordy? Use of unnecessary and frivolous vocabulary is common with many writers, a trait which many editors don’t like.
  5. Has the writer been gender sensitive in his work?


On the contrary, proofreading is less ambitious as compared to editing hence cheaper, but it is still very vital. The proofreading process entails correcting common errors in writing, for instance, grammar, spellings, punctuation and other mistakes in language use.

The key issues a proofreader should consider when going through a writing work are as follows:

  1. Are any spelling mistakes present?
  2. Are all punctuation marks such as full stops, commas, and colons used correctly?
  3. Have words with similar sounds but different meanings, like there, their and they’re, been used appropriately?
  4. Has the work been properly quoted and apostrophes used correctly?
  5. Is there any double spacing, and in particular after the full stops?

The Purpose of Editing

Editing calls for a focus on the content of the writing. The major objectives are to ensure that the writing:

  • has a logical flow
  • has coherence and consistency
  • makes sense
  • has been expressed well
  • is precise in the information it gives
  • the tone is appropriate
  • is clear and to the point
  • ensures its purpose is clear
  • targets the reader

How to Edit a Paper?

All papers require editing. It is nearly impractical for a writer to be perfect in the first draft. Editing ensures one goes through the rough draft and fixes any mishaps, making the work and thoughts stronger.

1. Has the writer arranged his or her ideas cohesively, and in a manner that the reader can follow? The introduction must be clear and create no doubt concerning the direction of your paper. Each of the supporting parts must tackle one particular idea or fact. Ensure your thoughts are not sidetracked or allowed to wander.

2. Do a comparison of your introductory paragraph and conclusion part to make sure that you have explained all your ideas and arguments logically. The first paragraph presents your general idea, and on reaching the concluding paragraph, your reader should be fully persuaded of your thesis statement.

3. Have you done away with any unnecessary words, and corrected any run-on sentences? Your goal should be to ensure your paper is as concise and understandable as possible. Overly using words or word clutter can distract or confuse the reader. By reading the paper out loudly, one may be able to catch any unclear parts.

4. Always perform a thorough and careful check on spellings and grammar. Numerous software programs exist and can come in handy for this purpose. However, they may not be perfect. Hence, you should read the document in between the lines.

5. Find another party to read out loudly your paper to you. Request for their input and find out if they understood your arguments.

6. Re-read your initial instructions to ensure you did the right thing and double check the work to confirm if you have offered the needed sources and citations, as well as the required minimum words.

Why is it Better to Hire an Editor?

An editor needs not only the basics of English but also a considerable degree of intuition—understanding well what appears correct or erroneous on the paper. This helps in gaining a “feel” for the project’s intention purpose. A competent and apt editor should be in a position to view the work of his or her client in an unbiased fashion.

You may order Editing and Rewriting Services

A qualified editor will all the time employ their competence of English grammar rules to assist in making your work appear and sound the best. They also comprehend the various conventions of the English style. They are also taught how to be methodical and experienced in identifying and eliminating the common mistakes which often than not appear in, for instance, a novel or dissertation.

What Does an Editor Do?

  • Corrects sentences, rewrites paragraphs to ensure proper flow
  • Ensures the text is clearer and more comprehensive
  • Employs their specialized skills to make the text clearer and improve it

Editing Tips:

1. Make sure the text answers all the questions you think it should
2. By highlighting those sentences that meet these issues well, you will be able to see if facts are flowing logically.
3. Shorten all the long sentences
4. Ensure you do everything by following a procedure to ensure completeness, accuracy, and order.
5. Ensure you follow all the steps.
6. Make sure you do citation correctly.
7. Confirm that illustration, pictographs, and models are right-side up.

The Do’s and Don’ts of the Editing Process


  • DO make use of active language instead of passive.
  • DO eliminate redundancies.
  • DO get rid of additional punctuation.
  • DO show rather than tell by the use of facts.
  • DO write clearly. Try to make each sentence an entirely accurate sentence.


  • DON'T fill your content up with vocabularies with an aim of impressing your readers.
  • DON'T include clichés – they tend to turn off readers.
  • DON'T use jargon words. Describe every word that an ordinary reader may not comprehend.
  • DON'T begin a sentence with a conjunction. 

Quality writing can eventually bring about the difference between failure and success, like defending a thesis, selling books’ copies, or securing a potential client. The greater the writing standard, the well-defined and more persuasive your ideas, and the more confident you will look like a writer. Writing that isn’t fluent, consistent and, error- free lacks the impression it should have to its readers irrespective of the brilliant ideas, logic or the touching story. Additionally, academic editing further ensures that certain rules unique to that writing format are attained, such as the formatting and referencing style.

Finally, ensure that you carefully go through every piece of text on your paper before submission. This comprises every section that has derived from templates, plus small segments of the text like headers and footers, titles, subtitles, and footnotes.

Types of Editing

There are, of course, differences in types of editing, depending on what you are looking for. If you have finished a draft or wondering how to refine your manuscript, you would be looking for developmental editing for advice on how to improve the overall theme, concept, and big picture of your work. This is exactly where PrivateWriting & its professional writers come in, - whatever paper you have, we have the resources to make the paper better. We have the academic professionals that can give your paper that a couple of editing passes that will make your paper shine. 

We are available 24/7 and are ready to assist you any time of day, please feel free to visit our order page and our writing professionals will be happy to assist.